Minutes of Meeting
- CALL TO ORDER
- President Larry Stout called this Special Meeting to order at 4:08pm, at 27915 NE 151st Street, Duvall, WA.
- ROLL CALL
- A quorum is present.
- Members present:
- Larry Stout, President; Daneen Haynes, Vice President; Cindy Stout, Secretary; Patrick Kevin, Treasurer.
- REVIEW OF ACCOUNTING SERVICE
- Larry and Patrick previously met with Chris Vattaks, E.A., A.T.A., of Community Business Services, Inc., and consulted with him regarding handling future billing and collection of HOA dues, restoration of AGHOA tax exempt status, and preparation of un-filed tax returns as well as the 2018 tax return. Larry presented his and Patrick’s findings and it was agreed by all Board members to contract with CBS to handle the above. A Corporate Resolution was executed by all.
- REVIEW OF CORRESPONDENCE TO HOA MEMBERS
- The first written communication to Association members, in the form of a letter with attached HOA map, was reviewed and approved. Said letter (copy attached) to be mailed on December 17th.
- DISCUSSION OF AGHOA FACEBOOK PAGE
- It was agreed to move forward with a Facebook page, and discovered that a page is already in existence. Patrick offered to upload a new profile page photo.
- PAST DUE PAYMENTS OF HOA DUES
- It was agreed to increase the past due fee from $10.00 to $20.00 per month.
- NEXT MEETING
- Our next meeting will be the Annual Member Meeting, Sunday, February 10, 3:30-5:00pm, at the Duvall Fire Station. Larry will provide an Agenda prior to the meeting for the Board’s review. We will arrive at 3:00pm to set up and meet briefly prior to the 3:30pm start time.
ADJOURNMENT
- Cindy moved to adjourn meeting at 5:00, Larry seconded.