Alderwood Grove Homeowners Association
Board Meeting – October 10, 2021
Minutes of Meeting
Pending Board Approval
- CALL TO ORDER
- The meeting was called to order at 4:08pm.
- ROLL CALL
- Board members present: Daneen Haynes, President; Larry Stout, Treasurer; Cindy Stout, Secretary.
- MINUTES FROM PREVIOUS BOARD MEETING
- Minutes from the August 1, 2021, Board Meeting were reviewed and accepted.
- REPORTS FROM BOARD MEMBERS
- Report from President
- National Night Out report: Excellent contribution by Police/Fire Departments; refreshments provided by local business. Discussed expanding the invite area next year and reducing the amount of refreshments provided by the HOA Board
- Report from Treasurer
- a) Financial books are up-to-date. No activity on the efforts to secure a third party for managing accounting and billing.
- b) Contact information is needed for new residents. Daneen will follow-up.
- c) In light of the absence of available homeowners to step into Board positions, a motion was made and accepted to increase dues by 10% in order to pay a third party for accounting and billing services.
- d) Cindy will contact the City to determine the ramifications of dissolving the HOA Board (i.e., maintenance of common areas).
e)) Discussed an informational email to be distributed to members ~December 15, that would, 1) restate the purpose of the HOA (maintain property values – “purples houses;” 2) note upcoming membership dues increase and why (lack of new Board Members; 3) announce Annual Meeting on March 6, 2022.
5) Dates for upcoming meetings:
Board Meeting: January 9, 2022
Annual Member Meeting: March 6, 2022 (via Zoom)
Board Meeting: July 10, 2022
Board Meeting: October 9, 2022
- Meeting Adjourned – 5:00pm.